Entry Guideline

HOME  >>  Call for Submission  >>  Entry Guideline

Entry Guideline

Entry deadline is July 31
May 26th, 2017
Executive Committee of Tokyo Docs
1.Scope of Entries
We are seeking proposals for new documentaries with the aim of international co-production.
As a basic rule, projects should be proposed at the planning stage, but it is also possible to submit proposals that either combine new material with footage that has already been broadcast domestically in the producer's own country or that rework such films.
* Entries consisting of completed films or the sale of format rights will not be accepted.
2.Topics
Entries for one-off films or series on any valid topic are accepted, including current affairs, social issues, history, natural science and travel. However, travel films for the purpose of tourism promotion will not be accepted.
3.Eligibility
Only film production companies and individuals who have prior experience of producing television documentaries are eligible to enter.
As a general rule, filmmakers living in Japan or other parts of Asia, or anyone submitting proposals related to Japan or other parts of Asia are eligible to enter.
* Proposals submitted by individuals should be accompanied by a list of past projects and a letter of recommendation from a broadcaster or television production company.
Filmmakers of broadcasting companies should, as a general rule, apply in collaboration with a production company.
4.Application Method
Please enter the required details into the on-line application form and submit. Applications by email or post will not be accepted. Entries without all of the required information, entries exceeding the word count, and entries without the required photographic data will also not be accepted. Please submit your entry in Japanese, English, or both Japanese and English.
If you would like to submit your project for the TV series Colors of Asia 2017, please visit our "Colors of Asia 2017 Now Accepting Entries" webpage, fill out the Colors of Asia project submission form, and submit the form together with the required photographic data.
5.Required Information and Photographic Data

Project Title

As documentaries outside Japan do not typically have a subtitle, please enter a concise title with no subtitle.

Film category (one-off/series), running time

Logline

Within 40 Japanese characters/120 English characters (all character counts in this document include spaces and punctuation)

Synopsis

Within 200 Japanese characters/600 English characters

Detailed Description

Within 600 Japanese characters/1800 English characters

Trailer (supplied/not supplied), trailer URL

Production Budget

Estimated total budget, budget provided by each financing party

Director/Producer Information

Respectively within 120 Japanese characters/360 English characters

Photographic data

Two photographs related to the film, one portrait photograph each of the director and producer (JPEG files / 200 KB to 6 MB in size)

6.Application Deadline
July 31, 2017 24:00 Japan time
7.Selection
After assessing the entries, the selection committee will choose entries as per the numbers below, and inform the successful applicants before the end of August.

Projects for pitching
Around 20 (including around five proposals from outside Japan)
Projects included in the catalogue other than the above
Around 10
Projects for pitching
Around 20 (including around five proposals from outside Japan)
Projects included in the catalogue other than the above
Around 10
8.Selection Criteria
Project proposals will be chosen by the Selection Committee, which is made up of members of the Tokyo Docs Organizing Committee, after they confer with overseas producers.
The most important criterion is "a high-quality documentary that deserves international distribution". Selectors will also consider whether the documentary is "a project appropriate for realization through international co-production".
9.Pitching Session
Each filmmaker is given 15 minutes to make their pitch. The first seven or eight minutes will consist of a presentation made to all the overseas and domestic decision-makers. The remaining time will be a question and answer session. During the pitch, a trailer for the project lasting approximately 3 minutes must be shown. The trailer should be produced at the filmmaker's own expense.
Both the initial presentation and the question and answer session must be conducted in either Japanese or English only. Simultaneous Japanese-English interpretation will be available.
10.Trial Run
Entrants presenting their proposals at the pitching session may be given the opportunity to engage in advance practice by performing a trial run of their proposal in the same format as the actual presentation in order to receive tips and advice from producers taking part from overseas. This is still tentative and will be confirmed at a later date.
11.Overseas Decision-Makers
Tokyo Docs 2017 will invite around 30 decision-makers from Europe, North America and Asia. These will include commissioning editors with responsibility for green lighting projects, producers working for foundations investing in documentary production, and international documentary distributors.
12.Development Funding
Proposals that are well received by decision-makers at the pitching session will be entitled to development funding. A total of five million Japanese yen will be provided to between 5 and 10 projects.
13.Registration Fees
There is no charge for the initial project submission.
If a project is selected, however, registration fees must be paid.

Project selected for pitching
¥30,000
Project not chosen for pitching but included in the catalogue
¥20,000
Project selected for pitching
¥30,000
Project not chosen for pitching but included in the catalogue
¥20,000

Registration fees include the fee for inclusion in the Tokyo Docs 2016 Japanese and English catalogue as well as entry for one person for all of the programs included in the event.

If an entry is chosen for Tokyo Docs 2017, an invoice will be sent after confirming the entrant's intention to participate. If fees are not paid by the designated date then the entrant will be deemed to have forfeited their right to participate in pitching and/or have their project included in the catalogue.
14.Short Documentary Showcase
Tokyo Docs 2017 will include a Short Documentary Showcase on November 8 as a new initiative.
Entries of fully completed documentaries of 10 minutes or less are invited for this event. The 10 best submissions will be selected for presentation at the event, and prizes totaling 600,000 Japanese yen will be awarded to three of the 10 submissions. The entry deadline is expected to be around the end of September.
Full particulars will be published at a later date.

The above particulars may be modified at the discretion of Tokyo Docs.
15.Contact details
Tokyo Docs Office
email: info@tokyodocs.jp
Tel: +81 (0)3-6205-7858
Official website
http://tokyodocs.jp